Accounts and Financial Administration Assistant

About the role

The Accounts and Financial Administration Assistant will support the day‑to‑day financial operations of ACES in Kigali, ensuring accurate records, efficient transaction processing, and compliance with Rwandan tax law and donor requirements. The role will also help transition the organisation from manual bookkeeping to a modern, system‑based accounting environment.

Key responsibilities

• Maintain up‑to‑date financial records, manage bookkeeping, and process supplier invoices and payments.
• Reconcile accounts payable and receivable, handle petty‑cash and payroll calculations.
• Manage bank accounts, perform regular reconciliations, monitor cash balances and support cash‑flow tracking.
• Prepare monthly management accounts, financial reports, cash‑flow statements and donor‑specific reporting.
• Support selection, implementation and use of accounting software such as QuickBooks, Xero or ERP systems.
• Ensure compliance with Rwanda Revenue Authority tax regulations and donor financial reporting standards.
• Assist with audit documentation, internal controls and funding‑grant tracking.

Required profile

• Fluent in English and Kinyarwanda.

Required skills

• QuickBooks
• Xero
• ERP systems