Finance Assistant

About the role

The Finance Assistant will support the finance team on the U.S. President’s Malaria Initiative (PMI) Evolve Project, ensuring accurate financial records and smooth administrative processes in line with USG and Abt Associates policies.

Key responsibilities

• Assist the Accountant with timely submission of the ROV and preparation of payment vouchers and checks.
• Scan, upload, and file all financial documents in Quickbooks.
• Review invoices and expense reports, follow up with vendors and staff for supporting documentation.
• Perform general clerical duties such as photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support: organize meetings, draft agendas, take minutes, and maintain project archives.
• Manage correspondence between project offices, the home office, clients, partners, and stakeholders.
• Assist staff with travel advances, expense reports, and logistical arrangements for travel.
• Other duties as assigned by the supervisor.

Required profile

• High School diploma with at least 4 years of relevant experience (preferred Bachelor’s degree in Accounting, Finance, Business or related field).
• Minimum 2 years of bookkeeping and voucher preparation experience.
• Prior office administration experience and familiarity with USG‑funded or international development projects.
• Fluency in English and strong interpersonal and organizational skills.

Required skills

• Quickbooks (web‑based accounting software).
• Microsoft Windows operating system.
• Microsoft Office suite: Word, Excel, PowerPoint.

What we offer

• A supportive environment that encourages personal and professional growth.
• Innovative total rewards programs designed to balance work and life.