Executive Secretary

About the role

We are looking for an Executive Secretary to support the Project Director on a major airport project with an international engineering consultancy. The role involves high‑level administrative support, coordination with multiple stakeholders, and handling confidential information.

Key responsibilities

• Manage the Project Director’s calendar, meetings and daily priorities.
• Coordinate meetings with developers, consultants, contractors and project stakeholders.
• Prepare correspondence, presentations, briefing materials and meeting minutes.
• Track meeting actions, pending decisions and approvals, following up on the Director’s behalf.
• Arrange travel, site visits and stakeholder appointments.

Required profile

• Proven Executive Secretary or PA experience supporting a Project Director or senior executive.
• Experience with a property developer, development consultancy, engineering consultancy or construction company.
• Construction site exposure and familiarity with site office operations.
• Strong organisation, attention to detail and confidentiality.
• Willingness to relocate.

Required skills

• Microsoft Office proficiency.
• Excellent written and spoken English.