Contract Manager (Procurement)

About the role

The Contract Manager manages, coordinates and monitors procurement contracts within the Purchase Section in Kigali. The role links management, end-user departments, suppliers and service providers, ensuring contracts are administered according to their terms and conditions, with proper documentation, risk management and adherence to procurement procedures, policies, budgets and regulations.

Key responsibilities

• Coordinate the preparation, execution, implementation and administration of procurement contracts, keeping them documented, approved, signed and maintained.
• Monitor contractual obligations, deliverables, milestones, timelines, payment terms and conditions, and maintain an up-to-date contract register tracking expiries, renewals, amendments and variations.
• Act as the main contact for suppliers and contractors, monitor their performance against service levels and quality standards, and coordinate with end users to verify delivery before payments.
• Identify poor performance, delays or breaches, support dispute resolution, and recommend risk mitigation measures to the Head Purchase.
• Support tender and contract document preparation, bid evaluation, and the review of contractual terms by the Purchase Committee.
• Monitor invoices, expenditure against budgets, and key performance indicators; report significant variations to the Head Purchase.
• Prepare periodic contract reports, keep accurate contract files and registers, and represent the Purchase Section professionally with stakeholders.

Required profile

• Bachelor's degree in Law, Procurement, Supply Chain Management, Contract Management, Business Administration, Finance, Logistics or a related field.
• Minimum 2 years of relevant experience in contract management, procurement, supply chain or a related field.
• Demonstrated experience in contract administration, supplier performance management and contract compliance.
• Added advantage: experience in tendering, contract negotiation, variations and dispute resolution, and in public sector, institutional, project, healthcare or regulated procurement environments.

Required skills

• Knowledge of procurement and contract management principles, policies and procedures, and applicable procurement laws.
• Negotiation, dispute resolution, financial and budget monitoring, and risk management.
• Proficiency in Microsoft Office applications.