Administrative Assistant – Legal Office

About the role

We are looking for a full‑time Assistant to join our legal team in Kigali. The role supports attorneys and office leadership with daily administrative tasks, ensuring smooth office operations and high‑quality client service.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments.
• Handle phone calls, greet visitors and manage mail and deliveries.
• Organise and maintain physical and digital files, ensuring documents are properly filed.
• Prepare basic correspondence, format documents and assist with data entry.
• Conduct simple research and support the preparation of legal documents as required.

Required profile

• Strong organisational and time‑management abilities with the capacity to handle multiple tasks.
• Excellent written and verbal communication in English; additional languages such as Italian or French are a plus.
• Professional demeanor, discretion and ability to handle confidential information.
• Prior experience in an administrative or assistant role, preferably within a legal or professional services environment.
• Completed secondary education; post‑secondary studies in law, administration or related fields are an asset.

Required skills

• Proficiency with word‑processing software (e.g., Microsoft Word).
• Proficiency with spreadsheet applications (e.g., Microsoft Excel).
• Effective use of email clients and digital filing systems.