HR & Admin Executive

About the role

The HR & Admin Executive is responsible for managing the complete employee lifecycle from onboarding to off‑boarding, ensuring full compliance with Rwanda labour laws while maintaining operational efficiency and a positive employee experience.

Key responsibilities

• Manage day‑to‑day HR operations, employee records, attendance, leave, contracts and support payroll processing.
• Lead HR system automation, develop SOPs, and prepare monthly HR reports and analytics.
• Ensure compliance with Rwanda labour regulations, manage statutory requirements (RSSB, PAYE) and conduct HR audits.
• Coordinate recruitment, onboarding, training programs and build talent pipelines for growth.
• Design and execute employee engagement activities, performance appraisal cycles and maintain a zero‑attrition environment.
• Oversee general office administration, facilities management and provide executive support to the Managing Director.

Required profile

• Bachelor’s degree in Human Resources, Business Administration or related field.
• 3‑5 years of experience in HR and administration, preferably in a manufacturing or industrial setting.
• Strong organizational, communication and confidentiality skills with fluency in English.
• Ability to work independently, handle urgent situations calmly and maintain diplomatic relations with authorities.

Required skills

• Advanced proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with HRIS platforms and HR process automation.
• Database management and reporting capabilities.
• Basic understanding of payroll processing and statutory compliance.