Administration and Procurement Intern

About the role

The Administration and Procurement Intern will support the AWF Rwanda Country Office with day‑to‑day administrative tasks and assist the procurement team in delivering compliant, transparent purchasing processes. This entry‑level, 12‑month position offers exposure to both office management and donor‑driven procurement in a conservation‑focused NGO.

Key responsibilities

• Provide routine administrative support including document management, filing, scheduling, and correspondence.
• Coordinate travel, accommodation and logistics for staff, consultants and visitors.
• Assist in organizing meetings, workshops and events, preparing agendas, minutes and follow‑up actions.
• Prepare procurement documents such as RFQs, RFPs, ToRs and evaluation templates.
• Maintain a procurement tracking register and support vendor communication and contract follow‑up.
• Administer the AWF ProcureTrack vendor portal, ensuring vendor registration and compliance records are up‑to‑date.
• Support due‑diligence processes for new vendors and sub‑grantees.
• Participate in team meetings and provide cross‑departmental coordination as required.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management or a related field.
• Basic understanding of procurement and administrative processes in an organizational context.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to draft professional correspondence and reports.
• Highly organized, detail‑oriented with strong record‑keeping habits.
• Ability to handle sensitive and confidential information with discretion.
• Fluency in English (written and spoken); Kinyarwanda is an asset.

Required skills

• Microsoft Office Suite (Word, Excel, Outlook)