Senior Finance and Administration Officer

About the role

The Senior Finance and Administration Officer coordinates and manages the organization's day-to-day financial, accounting and administrative activities in Kigali, Rwanda. The role ensures effective financial management, accurate reporting, compliance with applicable laws and regulations, and the development and implementation of internal control systems and administrative policies. It reports to the Managing Director.

Key responsibilities

• Accounting and financial management: handle accounting transactions, coordinate monthly, quarterly and annual closings, prepare budgets, forecasts and periodic reports, monitor cash accounts, payables and receivables, and reconcile accounts regularly.
• Tax compliance and audit: prepare tax computations and statutory returns (Corporate Income Tax, VAT, Withholding Tax), liaise with tax advisors and authorities, and coordinate internal and external audits.
• Administration and procurement: support internal control systems and financial policies, coordinate procurement including purchase orders and request for proposals, and monitor external service providers.
• HR administration: support the HR strategy and manage employment contracts, leave, payroll and employee grievances.
• Data management: keep financial and organizational information confidential, maintain financial databases and records, and perform regular data backups.

Required profile

• Bachelor's degree in Finance, Accounting or a related field.
• At least 10 years of relevant professional experience in a similar finance and administration role.
• Strong knowledge of financial accounting principles and Rwandan accounting, tax and audit regulations.
• Experience in financial reporting, budgeting, forecasting and financial controls, and in presenting reports to senior management or the Board.
• Fluency in English and/or French; knowledge of Kinyarwanda or Italian is an added advantage.

Required skills

• QuickBooks or similar accounting software
• Advanced Excel, including VLOOKUP and Pivot Tables
• Word, PowerPoint and Outlook