Program Coordinator - Infrastructure Projects

About the role

The Infrastructure Project Coordinator leads the day-to-day delivery of hospital infrastructure enhancement projects for Operation Smile Rwanda. The role finalizes and manages project timelines, monitors budgets, coordinates tenure applications for infrastructure work and oversees contractors, ensuring projects are completed on time and within budget. It works with clinical and technical teams to procure equipment for spoke hospitals according to OSI guidelines and approved budgets, and leads regular project-management meetings with the Country Manager, Finance Manager and Regional Director.

Key responsibilities

• Project management: conduct internal project assessments of engineer and architect recommendations, complete bid analyses and provide daily on-site monitoring, inspection and reporting of construction works
• Chair and document weekly site meetings with the Project Engineer and contractor; review work plans, progress, change orders and material inspections, and record decisions and follow-ups
• Supervise contractors to meet schedules, quality and safety standards, and advise the Project Engineer and Country Manager on issues
• Inspect sites for health and safety, resolve conflicts with contractors and create weekly progress reports, quantities and change orders stored in project management systems
• Infrastructure: review engineering drawings and design computations against international and local standards, verify compliance with the Bill of Quantities and material samples
• Equipment: prepare a list of perioperative equipment per OSI global standards, assess whether to import, plan procurement with lead-time projections and ensure maintenance contracts and schedules
• Finance: verify contractor invoices against the Bill of Quantities and help prepare documents for final approval and payment

Required profile

• Bachelor's degree in civil engineering, construction management, architecture or a related field
• Minimum of five years coordinating large-scale projects involving construction, remodeling and renovation of new or existing infrastructure
• Previous experience in a construction project, especially in a hospital setting, is an added advantage