Procurement Manager

About the role

The Procurement Manager oversees all procurement activities for ALU Rwanda, a higher education institution. The role covers developing and implementing procurement strategies, managing vendor relationships, ensuring compliance with procurement policies and optimizing processes to achieve cost savings and efficiency. It is a full-time position based in Kigali.

Key responsibilities

• Identify and evaluate vendors on quality, cost-effectiveness and reliability, maintain an approved vendor database and negotiate contracts
• Design and implement procurement policies, RFQ/RFP processes, bidding and contract management, and set up tracking and reporting of procurement activities
• Train employees on procurement best practices, monitor compliance and establish purchase approval and authorization systems
• Implement internal controls, run regular audits and keep accurate records of all procurement transactions
• Develop procurement strategies to leverage economies of scale, analyze procurement data and stay up to date with industry trends
• Adhere to ALU's safeguarding policy regarding the safety and well-being of young persons and vulnerable adults

Required profile

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field
• 3-5 years of progressive experience in procurement and vendor management, preferably in an educational institution or non-profit
• Proven experience designing procurement policies, negotiating contracts and managing vendor relationships
• Track record of achieving cost savings and improving procurement efficiency

Required skills

• Knowledge of procurement principles, practices and procedures, and of relevant procurement laws and regulations
• Negotiation and contract management skills, and proficiency in procurement software and systems
• Analytical, financial and budgeting skills, and understanding of risk management and internal controls
• Communication, leadership, attention to detail, adaptability and strong organizational and time management skills